Payments

This module is used to create and track the payments, advances and refunds made to vendors.

The submodules of the payments section are as follows.

Payments

Payment module helps to capture the amount that you have paid to a vendor with respect to their outstanding bills.

  • Payments done to the vendor i.e. approved and unapproved payments will be displayed on the payment list page.
  • You can filter the payment data by entering the Payment Number, Vendor Name or Payment Date.

Steps to create payment

Step 1
Go to Payments→ Payments→ New Payment
Step 2
Enter Vendor Information

Enter the Vendor Name, Date, Account, Currency, Amount paid,Reference,Notes,Cheque Number.

When a vendor is selected from the vendor drop-down, All the bills related to that particular vendor will be displayed below.

invoicing software
Step 3
Register Payment Done

Enable the checkbox of the respective Bill, enter the amount paid and make sure that the Remaining Amount is 0.

Green Tile and Red Tile displays the approved and unapproved payments respectively.You can view the details of the payment made, by clicking the amount displayed on Green and Red Tile.

invoicing software
Step 4
Apply Additional Charges and Saving option

Click on “Add transaction” if additional charges like Bank charges, Input VAT etc needs to be applied

Final step is to click on Save.

Clicking on “Payments” switches you back to the Payments list page.

Actions performed
  • Edit/Delete(Only Disapproved payments can be Edited/Deleted)
  • Approve/Disapprove
  • Print

Note *

We have provided the submodules of the payment module for easier navigation.

The Export Dropdown feature allows users to export the document in Excel and Print.

To add a module to the favourites list, click on star.

youtube

Learn how to efficiently create payments with our tutorial video

Apply Credit

The Apply Credit feature in BridgeBills software includes the option to adjust the bill amount of a vendor from the advance paid

Credit can be applied by 2 methods.

Method 1
Go to Payments→ Payments→ Apply Credits
invoicing software
Step 1

Enter Vendor Information

Select the vendor and the advance paid.

The balance advance amount will be displayed on the Balance Amount column. Also,the refund collected from the respective advance will be displayed on the refund amount column.

Step 2
Register Payment Adjusted From Advance

Enable the checkbox of the respective Bill and enter the amount to be adjusted from the advance paid

Green Tile and Red Tile displays the approved and unapproved payments respectively.You can view the details of the payment made, by clicking the amount displayed on Green and Red Tile. Final step is to click on Save.

invoicing software
Method 2
Go to Payments→ Advances → Apply to Bills
youtube

This module in Bridge Bills simplifies the process of applying credits to your transactions watch the tutorial video

Advances

The advance module is used to create and manage the advance paid to the vendor and to apply the same to their Bill.

  • Advance paid to the vendor i.e. approved and unapproved advances will be displayed on the payment advance list page.
  • You can filter the paid advance data by entering the Advance Number, Vendor Name or Advance Date.

Steps to Create New Advances

Step 1
Go to Payments→Advances→ New Payment Advance
Step 2
Enter Vendor Advance Information

Enter Vendor Name, Date, Account, Currency, Document, Advance Amount Paid, Reference, Notes, Cheque number

invoicing software
Step 3
Apply Additional Charges and Saving option

Click on “Add transaction” if additional charges like Bank charges, Input VAT etc needs to be applied

Final step is to click on Save.Save and new option is available in the dropdown to add a new payment Advance along with saving the current data.

Clicking on “Payment Advances” switches back to the advance list page.

Actions performed
  • Edit/Delete (Only disapproved advance can be Edited/Deleted)
  • Approve/Disapprove
  • Apply to Bills
  • Unlink
  • Print

Note *

We have provided the submodules of the purchase module for easier navigation.

The Export Dropdown feature allows users to export the document in Excel and Print.

To add a module to the favourites list, click on star

youtube

Watch the tutorial video and learn how to manage advances effectively

Refund

Refund module is used to create and manage the Refund received from vendors with respect to the Advance provided to them.

  • The refund received from the vendor i.e. approved and unapproved refunds will be displayed on the payment refund list page.
  • You can filter the vendor refund data by entering the Refund Number, Vendor Name or Refund Date.

Steps to Create New Refund

Step 1
Go to Payments→ Refund → New Refund
Step 2

Enter Vendor Information

Enter Vendor Name, Date, Account, Currency Document, Amount received, Cheque Number,Reference,Notes.

When a Vendor is selected from the Vendor drop-down, All the advances related to that particular Vendor will be displayed below.

invoicing software
Step 3

Register Refund Amount

Enable the checkbox of the respective advance, enter the refund amount and make sure that the Remaining Amount is 0.

Green Tile and Red Tile displays the approved and unapproved payments from the respective advance.You can view the details of the payment/refund, by clicking the amount displayed on Green and Red Tile.

Final step is to click on Save.Save and new option is available in the dropdown to add a new Refund along with saving the current data.

invoicing software

Clicking on “Refunds” switches you back to the Refund list page.

Actions performed
  • Edit/Delete (Only disapproved refunds can be Edited/Deleted)
  • Approve/Disapprove
  • Print

Note *

We have provided the submodules of the collection module for easier navigation.

The Export Dropdown feature allows users to export the document in Excel and Print.

To add a module to the favourites list, click on star.

youtube

Discover how to process refunds with ease watch the tutorial video now