Payments
This module is used to create and track the payments, advances and refunds made to vendors.
The submodules of the payments section are as follows.
Payments
Payment module helps to capture the amount that you have paid to a vendor with respect to their outstanding bills.
- Payments done to the vendor i.e. approved and unapproved payments will be displayed on the payment list page.
- You can filter the payment data by entering the Payment Number, Vendor Name or Payment Date.
Steps to create payment
- Step 1
- Go to Payments→ Payments→ New Payment
- Step 2
- Enter Vendor Information
Enter the Vendor Name, Date, Account, Currency, Amount paid,Reference,Notes,Cheque Number.
When a vendor is selected from the vendor drop-down, All the bills related to that particular vendor will be displayed below.
- Step 3
- Register Payment Done
Enable the checkbox of the respective Bill, enter the amount paid and make sure that the Remaining Amount is 0.
Green Tile and Red Tile displays the approved and unapproved payments respectively.You can view the details of the payment made, by clicking the amount displayed on Green and Red Tile.
- Step 4
- Apply Additional Charges and Saving option
Click on “Add transaction” if additional charges like Bank charges, Input VAT etc needs to be applied
Final step is to click on Save.
Clicking on “Payments” switches you back to the Payments list page.
Actions performed
- Edit/Delete(Only Disapproved payments can be Edited/Deleted)
- Approve/Disapprove
Note *
We have provided the submodules of the payment module for easier navigation.
The Export Dropdown feature allows users to export the document in Excel and Print.
To add a module to the favourites list, click on star.
Apply Credit
The Apply Credit feature in BridgeBills software includes the option to adjust the bill amount of a vendor from the advance paid
Credit can be applied by 2 methods.
- Method 1
- Go to Payments→ Payments→ Apply Credits
- Step 1
-
Enter Vendor Information
Select the vendor and the advance paid.
The balance advance amount will be displayed on the Balance Amount column. Also,the refund collected from the respective advance will be displayed on the refund amount column.
- Step 2
- Register Payment Adjusted From Advance
Enable the checkbox of the respective Bill and enter the amount to be adjusted from the advance paid
Green Tile and Red Tile displays the approved and unapproved payments respectively.You can view the details of the payment made, by clicking the amount displayed on Green and Red Tile. Final step is to click on Save.
- Method 2
- Go to Payments→ Advances → Apply to Bills
Advances
The advance module is used to create and manage the advance paid to the vendor and to apply the same to their Bill.
- Advance paid to the vendor i.e. approved and unapproved advances will be displayed on the payment advance list page.
- You can filter the paid advance data by entering the Advance Number, Vendor Name or Advance Date.
Steps to Create New Advances
- Step 1
- Go to Payments→Advances→ New Payment Advance
- Step 2
- Enter Vendor Advance Information
Enter Vendor Name, Date, Account, Currency, Document, Advance Amount Paid, Reference, Notes, Cheque number
- Step 3
- Apply Additional Charges and Saving option
Click on “Add transaction” if additional charges like Bank charges, Input VAT etc needs to be applied
Final step is to click on Save.Save and new option is available in the dropdown to add a new payment Advance along with saving the current data.
Clicking on “Payment Advances” switches back to the advance list page.
Actions performed
- Edit/Delete (Only disapproved advance can be Edited/Deleted)
- Approve/Disapprove
- Apply to Bills
- Unlink
Note *
We have provided the submodules of the purchase module for easier navigation.
The Export Dropdown feature allows users to export the document in Excel and Print.
To add a module to the favourites list, click on star
Refund
Refund module is used to create and manage the Refund received from vendors with respect to the Advance provided to them.
- The refund received from the vendor i.e. approved and unapproved refunds will be displayed on the payment refund list page.
- You can filter the vendor refund data by entering the Refund Number, Vendor Name or Refund Date.
Steps to Create New Refund
- Step 1
- Go to Payments→ Refund → New Refund
- Step 2
Enter Vendor Information
Enter Vendor Name, Date, Account, Currency Document, Amount received, Cheque Number,Reference,Notes.
When a Vendor is selected from the Vendor drop-down, All the advances related to that particular Vendor will be displayed below.
- Step 3
-
Register Refund Amount
Enable the checkbox of the respective advance, enter the refund amount and make sure that the Remaining Amount is 0.
Green Tile and Red Tile displays the approved and unapproved payments from the respective advance.You can view the details of the payment/refund, by clicking the amount displayed on Green and Red Tile.
Final step is to click on Save.Save and new option is available in the dropdown to add a new Refund along with saving the current data.
Clicking on “Refunds” switches you back to the Refund list page.
Actions performed
- Edit/Delete (Only disapproved refunds can be Edited/Deleted)
- Approve/Disapprove
Note *
We have provided the submodules of the collection module for easier navigation.
The Export Dropdown feature allows users to export the document in Excel and Print.
To add a module to the favourites list, click on star.